York Durham Crit Series

Legal

Privacy Policy

How York Durham Crit Series handles personal information collected through this website and registration.

•York Durham Crit Series respects your privacy.
•This Privacy Policy describes, in general terms, how information may be collected and used through this website, registration process, and related communications.
•Effective date: July 2, 2026.

•Registration details such as name, email address, phone number, date of birth, gender, category, club or team, city (where provided), emergency contact information, license details, and payment-related confirmation where applicable.
•Technical information such as browser type, device information, and basic usage data collected by standard website hosting and analytics tools.
•If you register for series events, the phone number you provide may be used to send you text messages as described below.

•To process registrations and communicate about race days, schedules, safety notices, and other important series updates.
•To send email and, where applicable, SMS text messages related to your registration or participation.
•To maintain standings, results, check-in records, waivers, and administrative records.
•To publish race-related information such as start lists and results on this website or at events, as described below.
•To improve website performance and respond to inquiries.

•If you provide a mobile phone number when you register (or otherwise give us a number for race-related contact), York Durham Crit Series may send you SMS text messages for important, time-sensitive information about the series. Examples include race-day changes, check-in or start-time updates, weather or course notices, safety alerts, and urgent registration or payment matters.
•We do not use text messaging for general marketing or promotional blasts. Message frequency varies and is limited to what is reasonably needed for the events you are registered for.
•Providing a phone number in connection with registration is treated as consent to receive these operational text messages, where permitted by applicable law (including Canada's Anti-Spam Legislation, CASL).
•Each text identifies the sender as York Durham Crit Series and includes instructions to opt out. Standard message and data rates from your wireless carrier may apply.
•The sending number is used for outbound notices only. It is not monitored for general replies. For questions, contact us by email (see below).
•You may opt out of text messages at any time by replying STOP to any message we send. After you opt out, we will not send further texts except where a one-time confirmation or legally required notice is permitted. You may reply START to resubscribe if you choose.
•We maintain a record of opt-out requests and will not send operational texts to numbers that have opted out, except as allowed by law.

•By registering for York Durham Crit Series, you acknowledge that certain registration details may be displayed publicly in connection with series events. This may include your name, club or team, and city (where applicable) on race start lists, in results, standings, and related race-day materials on this website or at the venue.
•This information is used to operate the series, communicate race assignments to participants and officials, and share results with the community.
•If you have a concern about how your name appears publicly, contact us at admin@ydcs.ca. Where reasonable, we will work with you to use an alias or adjusted listing instead of your full legal name on start lists and published results.

•Photographs and video may be taken at York Durham Crit Series events by organizers, volunteers, partners, or attendees. Images from events may be used on this website, in email or text updates, and on social media or other marketing materials to promote the series and community.
•Event photography may include participants, spectators, volunteers, and the race environment. By attending or participating, you understand that your image may appear in these materials.
•If you do not want your image used for marketing or social media purposes, contact us at admin@ydcs.ca and we will make reasonable efforts to accommodate your request. We may not be able to remove images already published or shared by third parties, but we will do our best to avoid future use where practicable.

•Information may be shared with service providers that help operate the website, registration system, email delivery, SMS delivery (including Twilio or similar messaging providers), or payment processing. These providers process information only to perform services on our behalf.
•We do not sell personal information.
•Information may be disclosed if required by law or to protect the safety of participants and the public.

•Information is retained only as long as needed for series operations, record keeping, communication logs (including sent messages and opt-out records where applicable), and legal requirements.
•Reasonable measures are used to protect information, though no online system can be guaranteed completely secure.

•You may contact us to request correction of registration information or to ask questions about how your data is handled.
•To request an alias on start lists or published results, or to ask that your image not be used in marketing or social media, email admin@ydcs.ca.
•To opt out of text messages, reply STOP to any text from us. You may also email admin@ydcs.ca and ask to be removed from text updates.
•You may unsubscribe from non-essential email communications where applicable.
•If you opt out of texts, you remain responsible for checking email and the website for important race information.

•This policy may be updated from time to time.
•Material changes will be reflected on this page with an updated effective date when published.